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Job Opportunity: High Country Council of Governments - Finance and Compliance Specialist

Posted By: Wysteria White Career Center ,

The High Country Council of Governments seeks results oriented candidates for the position of Finance
and Compliance Specialist serving the High Country Workforce Development Board. The position is
responsible for the supervision of Workforce Innovation and Opportunity Act (WIOA) management of
departmental budgeting and finances of federal monies to the seven-county region of Alleghany, Ashe,
Avery, Mitchell, Watauga, Wilkes, and Yancey counties in western North Carolina. In addition, will work
as part of a team effort to manage WIOA program operations and performance.

The successful applicant will have experience with accounting, budgeting, and financial management.
Experience with grant management, program monitoring or contract management is preferred. It is
important that the applicant can deal well with change - sometimes daily - in a very fluid, collaborative
work environment where flexibility is expected. Professionalism and a quality work ethic is essential as is
a confident, quality work product.

Minimum experience and training includes the following: 1) a bachelor's degree with at least three years
work experience; 2) direct related experience strongly preferred; 3) verifiable ability and demonstrated
strength in oral and written communication, leadership, accounting and financial management,
collection and interpretation of data, computer applications (including, but not limited to Microsoft
Excel, Word, Access), the ability to work with multiple organizations; and 4) ability to learn, understand,
and apply all applicable elements of the federal Workforce Innovation and Opportunity Act and other
grant funding a must.

Salary will be based on experience, and an excellent benefits package is provided.

Please submit your resume and cover letter to info@hccog.org. The deadline for application submission is December 29, 2020.

High Country Council of Governments
Workforce Development

JOB DESCRIPTION
Job Title: Financial and Compliance Specialist
Department: Workforce Development
FLSA: Non-Exempt
Revised: December 2020
*This job description supersedes any prior description for this particular classification.

GENERAL DESCRIPTION:
To carry out the agenda of the Workforce Development Board as it applies to financial and
programmatic compliance with the Workforce Innovation and Opportunity Act (WIOA), to include
supervision of WIOA program performance and management of departmental budgeting and finances
under the oversight of the Workforce Development Director. This position works closely with the High
Country Council of Governments’ Finance Officer
ESSENTIAL JOB FUNCTIONS: (These may not include all of the sub-duties for this position, nor do the listed duties outlined below include all tasks which may be associated with positions of this particular classification).

Budget and Financial Systems
● In collaboration with department director, develop department budgets. Submit budgets,
modifications, adjustments, and other financial documents to the fiscal agent and NC Division of
Workforce Solutions (NC DWS) in a timely manner.
● Incorporate all funding changes in fiscal agent and service provider contracts/modifications.
Prepare and distribute initial contracts no later than third week of July, pending receipt of
allocations. Develop funding allocations and distribute information to contractors timely.
● Ensure that contractual obligations are met and that invoices are received, processed, and are
within parameters of contract budgets.
● Review expenditure reports from fiscal agent financial system at least monthly and from NC
DWS as available to analyze expenditures and budgets. Provide relevant line-item budget and
expenditure information to director and operations staff timely to enhance planning and
oversight.
● Provide regular budget and expenditure information to department director and schedule
regular meetings to discuss status of funding:
○ Copies of all budgets and budget modifications to be submitted to fiscal agent.
○ Quarterly written status report of financial resources, expenditures, projections.
● Maintain record of all projected funding levels and anticipated carryover amounts from prior
year.
● Review state WISE System Report following entry of June monthly financial report for each
program year to ensure accuracy of carryover funds from prior fiscal year.
● Review contractor audits and reconcile reported differences in a timely fashion; forward review
packages to fiscal agent who prepares a final letter to the contracting organization that audit is
accepted as submitted (unless there are unresolved issues).
● Monitor departmental expenditures and notify appropriate staff of issues and trends.
● Maintain and process lease renewals and lease and utility payments in a timely fashion.
● Assist as needed with the annual audit of the High Country Council of Governments as it
pertains to Workforce Development.

Program Management
● Assist with development of Local Area Workforce plans, modifications, and budgets with
assistance from department staff and in keeping with Board policy.
● Assist with assessing and evaluating service delivery strategies and service provider outcomes;
lead efforts to implement innovative and effective programs and services through the WIOA in
keeping with state and federal policy direction.
● Assist with preparation of policies for the WIOA and other operations activities.
● In collaboration with Workforce Department, contribute to the development of WIOA requests
for proposals, review proposals, recommend selection of service providers, develop and oversee
implementation of contracts. Specifically, develop the cost analysis and service delivery levels
based on funding projections.
● Serve as lead contact with financial/administrative monitor(s) and auditors from state and
federal agencies; oversee staff assistance in reviews of local area records and systems.
● Serve as the lead staff on the development and maintenance of financial policies and
procedures.
● Work with other department staff to ensure monitoring of service providers is conducted at
least annually.
● Assist NCWorks Operations Manager with monitoring activities to include scheduling, on-site
visits, submission of final reports, and follow-up.
● Conduct on-going reviews and contact with service providers to ensure that expenditures levels
and service delivery levels are meeting established benchmarks.
Performance Analysis
● Oversee performance measurements and standards as established by federal and state
regulations, the NCWorks Commission and the Workforce Development Board in keeping with
program design.
● Review relevant data and literature to keep abreast of current workforce and economic
development trends and developments and communicate key findings to appropriate
individuals and organizations.
● Assist with addressing NCWorks online training and technical assistance, data entry and system
problems, information requests.
● Assist with the development of center performance reports and provide regular reports to
Workforce Development staff, center staff, and board members. Reports should include, but are
not limited to, walk-in traffic, services provided at centers, workshops delivered.
● Participate with local and state staff regarding negotiated performance levels.
Board Committees & Workgroups
● Serve as lead staff to assigned committees of Workforce Development Board, as needed.
Ensure proper documentation of those meetings, maintain contact with members, and keep
them informed of relevant issues, as necessary.
● Schedule and plan meetings in consultation with committee chair(s), as needed;
● Provide members with regular and meaningful data and information regarding applicable topics
to enable them to make informed decisions.
● Ensure that meeting assignments and expectations are carried out.
● Assist with Board projects/efforts throughout the region to include convening stakeholder
groups as appropriate.
● Participate in state/regional meetings/workgroups as appropriate.

OTHER JOB FUNCTIONS:
● Establish and maintain effective working relationships with agencies, local governments, private
industry, general public, state agencies, and other Council personnel.
● Attend and participate in applicable regional, state, and federal meetings/ training sessions.
● Represent workforce development and High Country Council of Governments in public meetings
as called upon.
● Keep up-to date by review of relevant data and articles.
● Assist and contribute to the additional needs of the WDB as they develop.
KNOWLEDGE, SKILLS, AND ABILITIES:
● Knowledge of accounting and financial management.
● Develop and maintain knowledge of applicable workforce development laws, regulations, and
policies at federal, state, and regional levels.
● Knowledge of local employment practices and labor market conditions.
● Knowledge of NCWorks System and Centers.
● Knowledge of the labor market information and resources such as physical, economic, and social
characteristics of the region.
● Knowledge of community resources and agencies.
● Knowledge of basic PC software programs, the Internet, and other technology.
● Ability to communicate effectively and efficiently with customers, program staff, and other
involved parties.
● General knowledge of other High Country Council of Governments department functions.

PHYSICAL REQUIREMENTS:
Must be able to physically perform the basic operational skills of talking, hearing, and repetitive
motions. Must be able to perform sedentary work exerting up to 10 pounds of force occasionally,
and/or a negligible amount of force frequently or constantly, and lift, carry, push, pull or otherwise
move objects. Must possess the visual acuity to prepare data and statistics, to read extensively, and to
operate a computer.

MINIMUM EXPERIENCE AND TRAINING:
Bachelor’s degree with concentration in accounting and financial reporting, planning, human services, or
related field and at least three years of related work experience, or an equivalent combination of
education and experience. Directly related experience strongly preferred. Ability to learn, understand,
and apply all applicable elements of the federal Workforce Innovation and Opportunity Act and other
grant funding is a must.
Position requires verifiable ability and demonstrated strength in the following skill areas: oral and
written communication; leadership; accounting and financial management; collection and interpretation
of data; computer applications including Excel, Access, and Microsoft Word; ability to work productively
with multiple organizations. Some overnight travel required.

***This job description does not create an employment contract, implied or otherwise.

*The High Country Workforce Development Board Director or the High Country Council of Governments
Executive Director reserve the right to add or amend duties at any time.

The High Country Workforce Development Board is a department of the High Country Council of
Governments (HCCOG). HCCOG is an equal opportunity employer.