Mountain Modern Home

Office Manager - Mountain Modern Home

Mountain Modern Home is a Custom Residential Construction & Interior Design firm serving the High Country of North Carolina: Boone, Banner Elk, Blowing Rock and beyond. 

We are looking for an organized, dependable and experienced Office Manager to help keep our office, team, and day-to-day operations running smoothly. This is an in-person hourly role, working Monday-Friday 8:00am - 5:00pm. 

This role supports everything from bookkeeping and payroll to vendors, calendars, client meeting preparation, office supplies, marketing, and events. The right person is proactive, detail-oriented, comfortable juggling different types of tasks, and willing to jump in wherever needed.

Responsibilities Include:

Office & Administrative Support

• Manage day-to-day office operations

• Maintain office supplies and equipment

• Coordinate printer lease reporting and service

• Order and organize product and design samples

• Manage mail and general correspondence

• Keep company and contact addresses updated

• Manage the conference room calendar and bookings

• Attend team huddles and assist with follow-up as needed

• Maintain vendor/subcontractor records, including W-9s and COIs

• Maintain organized company files and records

• Greet clients, vendors and visitors

• Greet and collect information from office walk-ins

• General Data Entry 

Accounting & Bookkeeping

• Receive invoices and route them for approval

• Prepare and send client invoices, track payments and follow-up as needed

• Enter and organize receipts

• Scan and code receipts

• Maintain QuickBooks records

• Reconcile bank and credit card accounts

• Handle basic bookkeeping

• Process payments

• Assist with payroll

• Track sales tax and coordinate filings with accountant

Employee & Insurance Administration 

• Maintain employee records

• Coordinate new hire and employee paperwork

• Assist with employee onboarding and offboarding

• Coordinate health insurance administration

• Maintain general liability and workers' compensation insurance

• Help manage other company insurance policies

Licenses, Memberships & Dues

• Track and renew annual licenses and certifications

• Manage professional and company memberships

Vehicles

• Manage vehicle registrations

• Track mileage

• Maintain vehicle insurance

• Coordinate repairs and maintenance

Client Support

• Prepare the office for client meetings

• Arrange lunches, snacks, and beverages

• Coordinate client gifts

Events & Community Involvement 

• Provide support for company events

• Coordinate charitable giving and community involvement

• Assist with the Western Youth Network Christmas Tree initiative

Marketing

• Assist with social media content creation and scheduling 

• Create simple flyers and promotional materials

• Order branded merchandise

• Help make use of partner benefits and promotions

What We’re Looking For:

• Experienced Office Manager, ideally in Construction or similar environment

• Highly organized and dependable

• Strong attention to detail

• Comfortable managing several priorities at once

• Good written and verbal communication

• Confident working with numbers, records, and administrative systems

• Comfortable using QuickBooks and standard office software

• Willing to take ownership and solve problems

• Friendly, professional, and helpful with clients, vendors, and team members

• Marketing experience is a huge plus 
  
  

Pay

• $23-28/hour based on experience

• 40 hours per week 
  
  

Benefits

• Paid Holidays

• Paid Time Off 

• Company Provided Health Insurance

• Paid Lunch Time 
  
  

Location

• Mountain Modern Home Office: 10821 NC-105, Banner Elk, NC 28604

Interested candidates should apply by sending an email to MMH@helpwellco.com with their resume and a short cover letter. In the subject line, include: “Your Name – Office Manager Application – Mountain Modern Home – Indeed”. In the email, briefly share your favorite productivity tool and why you love it.