4 Forty Four: Front Office Administrator

Posted By: Emma Faulkner Career Center,

Are you a detail-oriented and outgoing administrative professional looking for a new opportunity? Our Office Team is hiring! We are looking for a natural problem-solver who has a strong commitment to team, a solid work ethic, and the ability to multitask.

Our Office Administrator will work in collaboration with the rest of our Office Administration team to help the 4 Forty Four office continue to run strategically and efficiently. This is a full-time position, reporting to our office in Blowing Rock North Carolina, Monday through Friday from 8am-5pm.

 

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Key Responsibilities:

  • Answer the office phone, check voicemails, welcome guests, help set up appointments, and host potential clients.
  • Collect and organize bills and receipts from emails, mail, and online accounts.
  • Compile and edit weekly timesheets for approval.
  • Enter data from timesheets into Quickbooks, including mileage, vacation, and more.
  • Update reports, track information, and create data to help analyze necessary information.
  • Help to facilitate the requirements to start a new project. For instance, making sure contracts, insurance, lien entries, and budget reports are all in place.
  • Prepare payments as per the Office Manager’s requests.
  • Management over Subcontractor’s required paperwork.
  • Oversee that pay stubs are provided weekly to each employee.
  • Help onboard new employees by data input, creating timesheets, and adding new employees to purchasing lists if needed.
  • Weekly file and manage our filing cabinets to help maintain an organized system.
  • Office maintenance: Continue to help keep the office clean with the perspective of clients and guests coming in. This requires sweeping, taking out the trash, re-filling hand soaps, spot mopping, etc. Whatever is needed to help host our guests.
  • Office supplies and purchasing: Consistently keep all supplies stocked up. For example: toilet paper, ink, hand towels, paper, etc.
  • Maintain a current understanding of Quickbooks to be able to process entries efficiently and accurately
  • Process, Interior Design, Discovery, Small Projects & Maintenance Team’s invoices and management
  • Oversee Annual Company and Shared Tool Budget

Characteristics and Leadership Desired:

  • Hardworking team player with the ability to accept challenges and problem-solve
  • Understand and model the company’s positive culture and core values
  • Collaborative, teachable, and model a high level of professionalism
  • Effective with delegation and clearly defining expectations
  • High Capacity to notice
  • Punctual and professional time management
  • Walks with humility and respect for others, always looking for ways to help those around him/her
  • Understands approachability, allowing others to bring ideas/concerns to attention
  • Understands and models the “3 Stages of Team Engagement”

Education and Experience:

  • 4 year degree or relevant work experience in Business Administration
  • Must have a valid driver’s license with access to independent transportation
  • Must be detail-oriented with strong written and verbal communication skills
  • Must have the ability to multi-task and maintain a positive attitude
  • Highly proficient in Computer Skills including Google Suite, Excel, and typing
  • Experience with Quickbooks and various online, cloud-based platforms preferred
  • Experience or knowledge of the construction industry is a plus!

Job Type: Full-time

Benefits:

  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • Monday to Friday